VIRGINIA DEPARTMENT OF SOCIAL SERVICES

AlphaBEST Education, Inc. - Kilby Shores Elementary
111 Kilby Shore Drive
Suffolk, VA 23434
(757) 636-3271

Current Inspector: Melinda Popkin (757) 802-5281

Inspection Date: May 17, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced monitoring inspection was conducted on 5/17/2024 from 4:15 pm- 6:00 pm. At the time of entrance, 14 children, ages 4 to 11 years old, were in care with 4 staff members present. The sample size consisted of 5 children?s records and 5 staff records. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition Children were observed washing hands, having an afternoon snack, completing homework assignments, and having recess outdoors. No medication is being administered to children in care at this time and no medication is being stored on site. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Repeat violations were found and are identified within this report.

Violations:

Standard #:	8VAC20-780-150-B
Description:	Based on a review of records and interview, the licensee did not obtain a physical examination and immunization records which were signed by a physician, his designee, or an official of a local health department. Evidence: Five children's records were reviewed. The record for child #1, whose enrollment date was documented as 1/22/2024, contained the results of a physical examination and shot records which were not signed or stamped by the physician, his designee, or an official of a local health department. Staff were unable to locate a signed or stamped copy of the physical examination and shot records for child #1.
Plan of Correction:	Staff will review documentation submitted for children's enrollment to ensure that the results of a physical examination and shot records which are signed or stamped by the physician, his designee, or an official of a local health department and request that they be signed if they are not.
Standard #:	8VAC20-780-60-A-8
Description:	***REPEAT VIOLATION*** Based on a review of records and interview, the licensee did not obtain a written care plan for each enrolled child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: Six children's records were reviewed. The record for child #1 contained documentation of a food allergy to Tree Nuts, Shellfish, peanuts and Fish Mix. The record for child #6 contained documentation of a food allergy to Butternut Squash. The records for child #1 and Child #6 did not contain a care plan to follow in the event of a suspected or confirmed allergic reaction. Staff acknowledged that this documentation had nor been obtained for child #1 or child #6.
Plan of Correction:	Staff will request from the parents of child #1 and child #6 an allergy plan from their child's doctor to be placed in the children's records. Staff stated that as children re-enroll for the next school year, parents will be informed that, as applicable, their children may not enroll without this required documentation from the child's physician.
Standard #:	8VAC20-780-245-A
Description:	Based on a review of records and interview, all staff did not complete a minimum of 16 hours of training appropriate to the age of children in care. Evidence: Five staff records were reviewed. The record for staff #2 whose date of employment is11/1/2022 had a total of 12.5 of the required 16 hours of annual training during the previous 12 month period. Additional training documentation was not located for review.
Plan of Correction:	The area manager will monitor annual training hours for staff, assign additional training, as needed, and document training hours in staff records to ensure staff records reflect 16 hours of applicable training each year.