VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Guidepost Montessori at Purcellville
130 E Main Street
Purcellville, VA 20132
(540) 441-0031

Current Inspector: Sarah Marbert (703) 479-4678

Inspection Date: Aug. 10, 2023

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect

Technical Assistance:

Discussed with Head of School: Diapering procedures - Allowable Variance (AV) request form will be sent Age restriction on children under 30 months- per the building official Balanced Mixed Age grouping

Comments:

An Initial inspection was conducted today. The playgrounds and rooms were measured to calculate capacity for the facility. The emergency preparedness plan was submitted to the county for review. The updated plan will be reviewed by the Licensing Inspector (LI). Room supplies and equipment, playground equipment, first aid supplies and emergency supplies are all in compliance. Violations reviewed with the Head of School: background search documentation, TB result documentation, lead teacher qualifications and training as part of orientation. Model forms were provided for emergency evacuations, staff file cover sheet and training log requirements (emailed). LI was present to day from10:00 AM - 1:00PM. If you have any questions regarding this inspection, you may contact me at (703) 479-4678 or at Sarah.Marbert@doe.virginia.gov

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on a review of records, staff records did not contain the results of a nationwide fingerprint search prior to employment. Evidence: 5 of 9 staff files reviewed did not contain documentation of fingerprint results prior to employment. *Staff #2 - results were dated 07/12/23. Date of Hire (DOH): 05/22/23. *Staff #3 - results were dated 06/16/23. DOH: 06/05/23. *Staff #6 - results were dated 05/24/23. DOH: 08/08/23. *Staff #7 - results were dated 08/08/23. DOH: 07/10/23. *Staff #9 - results were dated 06/22/23. DOH: 06/19/23.
Plan of Correction:	All staff fingerprinting results were on file prior to the 8/10/23 inspection. Moving forward, we will ensure that fingerprint results are on file prior to the first day of employment.
Standard #:	22.1-289.035-B-4
Description:	Based on a review of records, one staff record did not contain documentation of a criminal history check for an out-of-state residence within the past five years. Evidence: Staff #3's record did not contain documentation of a criminal history check for a residence in another state within the past 5 years, prior to employment. DOH: 06/05/23.
Plan of Correction:	The record has been updated with the results.
Standard #:	8VAC20-770-60-B
Description:	Based on a review of records, one staff record did not contain documentation of a completed Sworn Disclosure Statement (SDS) prior to employment. Evidence: Staff #9's completed SDS on file was dated 06/20/2023. Date of Hire (DOH): 06/19/2023.
Plan of Correction:	Staff's completed Sworn Disclosure Statement (SDS) was on file by 6/20/23. Moving forward, all new employees will have the SDS on file prior to their Date of Hire.
Standard #:	8VAC20-770-60-C-2
Description:	Based on a review of records, staff records did not contain documentation of a completed Central registry Search within 30 days of employment. Evidence: 1 of 9 records reviewed did not contain the results of the Central Registry search within 30 days of employment. *Staff #6 - results were dated 05/30/23. DOH: 03/20/23.
Plan of Correction:	The results were on file by 5/30/23. Moving forward, all staff hired will have the results on file within 30 days of employment.
Standard #:	8VAC20-780-160-A
Description:	Based on a review of records, staff members did not submit a negative tuberculosis screening result at the time of employment, and completed within the past 30 calendar days. Evidence: 8 of 9 staff records reviewed did not contain a negative screening result submitted at the time of employment. *Staff #2 - results are dated 05/25/23. Date of hire (DOH) 5/22/23. *Staff #3 - results are dated 06/06/23. DOH: 06/05/23. *Staff #4 - results are dated 06/13/23. DOH: 06/13/23. *Staff #5 - results are dated 07/26/23. DOH: 07/24/23. *Staff #6 - results are dated 05/23/23. DOH: 03/20/23. *Staff #7 - results are dated 07/10/23. DOH: 08/02/23. *Staff #8 - results are dated 08/09/23. DOH: 08/09/23. *Staff #9 - results are dated 06/20/23. DOH: 06/19/23
Plan of Correction:	All staff TB documentation was on file prior to the 8/10/23 inspection. Moving forward, all new employees will have TB documentation provided prior to their date of hire.
Standard #:	8VAC20-780-240-B
Description:	Based on a review of records, one staff record did not contain documentation of all of the orientation requirements within 7 days of the date of assuming job responsibilities. Evidence: Staff #1's record did not contain documentation of Child Abuse and Neglect training as required by ? 63.2-1509.
Plan of Correction:	Staff completed the corrected version of the training. The results are now on file. Moving forward, all new employees will complete the training within 7 days of employment.