VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Westhampton Day School
6100 Patterson Avenue
Richmond, VA 23226
(804) 282-7459

Current Inspector: Jaime Harris (804) 807-3278

Inspection Date: May 29, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor's records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced monitoring inspection was conducted on Wednesday, May 29, 2024. Two inspectors were on site from 10:35am to approximately 2:10pm. There were 143 children present and 24 staff members directly supervising. Upon arrival, the children were observed in different areas of the center. Some children were in their classrooms, in the hallways during transitions, and outside in their designated playgrounds. The center is equipped with age and stage appropriate materials and equipment for the children's use. Staff were engaged with the children and were observed offering guidance when needed. The areas where the children receive care were inspected and found to be in compliance. The center had the following posted: license, daily schedules, emergency numbers, evacuation maps, menu, and various parent information. The center's first aid kit and non-emergency supplies were inspected and found complete. Medication is administered and three medications and authorizations were reviewed today. Ten children's records and ten staff records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on a review of ten staff records, the center did not ensure one staff shall undergo background checks every five years. Evidence: The most recent national fingerprint-based criminal background check in the record of Staff #8 was obtained on 03/08/23. The previous national fingerprint-based criminal background check was obtained on 02/14/18 and should have been repeated no later than 02/14/23.
Plan of Correction:	Already corrected.
Standard #:	22.1-289.035-B-4
Description:	Based on a review of ten staff records and interviews, the center did not obtain a copy of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff had resided in the preceding five years within the required time frame. Evidence: The record of Staff #1, employed on 03/25/24, indicated the staff had resided in a state outside of Virginia within the last five years. The record did not contain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from the state. During interview, a member of management confirmed the required out-of-state check has not been obtained for Staff #1. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of employment.
Plan of Correction:	The search was requested while the inspectors were on site and the results were received on 5/30/24.
Standard #:	8VAC20-780-60-A
Description:	Based on a review of ten children's records and interviews, the center did not ensure one child's record contained the required information. Evidence: The record of Child #4, enrolled on 08/29/22, did not contain the address for the two emergency contacts listed. During interview, a member of management reported the center does not have the address of two emergency contacts for Child #4. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	The center will email the child's parent to request the missing information. The center will check children's files twice a year to ensure all the required information is on file for each child.
Standard #:	8VAC20-780-430-H
Description:	Based on observations and interviews, the center did not ensure that trampolines may not be used. Evidence: During the inspection on 05/29/24, the inspectors observed two indoor trampolines in the gym. During interview, a staff member reported the children use the indoor trampolines during gym class.
Plan of Correction:	The trampolines were removed on 05/29/24.