VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Ida Barbour Early Learning Center
1400 Camden Avenue
Portsmouth, VA 23704
(757) 397-3097

Current Inspector: Nanette Roberts (757) 404-2322

Inspection Date: May 1, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Comments:

An unannounced monitoring inspection was conducted on 5/1/2023 from 10:00am to 1:00pm. At the time of the inspection there were 12 children in care and 4 staff members present. Children were observed engaged in sensory activities, outdoor and tabletop play. Records were reviewed for five children and four staff members. Emergency supplies, evacuation drills and required postings were reviewed during the inspection. The information gathered during the inspection determined non-compliance with applicable standards or law and were documented on the violation notice and discussed during the exit interview.

Violations:

Standard #:	22.1-289.035-A
Description:	Based on record review and interview it was determined the center did not ensure that a repeat criminal history check and was performed for each staff member at least every five years from the date of the last search. Evidence: 1. The record for staff #4 did not contain documentation of an updated criminal history check. The documentation available was dated 3/7/2018 therefore, the latest criminal history check was more than 5 years old. 2. The Executive Director confirmed an update had not been obtained.
Plan of Correction:	Staff #4 criminal history completed.
Standard #:	8VAC20-780-140-A
Description:	Repeat Violation Based on a record review and interview, it was determined that the facility did not ensure that all children had documentation of a physical examination by or under the direction of a physician before the child?s attendance or within 30 days after the first day of attendance. Evidence: 1. Child #2 (enrolled on 1/8/2024) did not have documentation of having received a physical. 2. Child #3 (enrolled on 6/15/23) had a physical that was obtained more than 30 days after the child?s first day of attendance. The physical was dated 10/30/2023. 3. The Executive Director confirmed the physicals were not received as required.
Plan of Correction:	Child #1 physical completed. Child #3 parents had to reschedule appointment 2 times.
Standard #:	8VAC20-780-160-C
Description:	Based on a record review of 5 staff records it was determined that the center did not ensure that at least every two years from the date of the initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening (TB) as stated. Evidence: 1.The TB screenings for staff #1, #2 and # 4 were not updated every 2 years as required. a.The TB screening for staff #1 was dated 10/7/21. b.The TB screening for staff #2 was dated 9/27/21. c.The TB screening for staff #4 was dated 8/20/19. 2.The Executive Director confirmed the updated TB screenings were not received as required.
Plan of Correction:	Staff #1, #2, #4 will submit TB screenings as required. Appointments have been scheduled.
Standard #:	8VAC20-780-245-A
Description:	Based on record review, it was determined the facility did not ensure that staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. Evidence: 1.The record for staff #1 (hire date 10/11/21) contained documentation of only 8 of the required 16 hours of annual training. 2.The Executive Director confirmed the required annual training was not documented.
Plan of Correction:	Staff #1 further review of annual training indicated more then 16 hours of annual training was earned. The missing hours have been added to the staff file.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation Based on observation and interviews, it was determined that the center did not ensure all areas and equipment of the center shall be maintained in a safe and operable condition. Evidence: 1.In the children?s bathroom there was a metal guard next to the sink that had peeling white paint and a jagged edge. 2.In the infant room there was yellow peeling paint on the walls where two cribs were located.
Plan of Correction:	5/2/24-Metal guard by sink removed and discarded. 5/18/24-Purchased paint to be painted.
Standard #:	8VAC20-780-500-A
Description:	Based on observation it was determined that the facility did not ensure that children?s hands are washed before and after meals and snacks. Evidence: 1.The inspector observed that children in the infant-toddler room were given bottles and sippy cups of milk, upon returning from the playground. The children's hand's were not washed.
Plan of Correction:	Reviewed with staff on 5/6/24 the importance of washing hands. Reviewed with other staff on 5/16/24. Verbal warning and labels purchased and on all bottles with names and dates.
Standard #:	8VAC20-780-560-F-4
Description:	Based on observation and interviews, it was determined that the facility did not ensure that children three years of age or younger are not served foods that are considered potential chocking hazards. Evidence: 1.The inspector observed that children in the infant-toddler room were given whole grapes as a component of their lunch.
Plan of Correction:	Manager-Assistant cook trained on proper food sizes, cutting and serving potential choking hazards.
Standard #:	8VAC20-780-560-G
Description:	Repeat Violation Based on observation and interviews, it was determined the facility did not ensure that when food is brought from home it is clearly dated and label in a way that identifies the owner Evidence: 1.In the refrigerator in the infant-toddler room there was a bottle of milk that was not labeled with the date and the child's name. 2.Staff #2 confirmed the bottle was not labeled.
Plan of Correction:	Bottles and foods have been labeled and dated.