VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Hazelwild Country Day School
5325 Harrison Road
Fredericksburg, VA 22407
(540) 891-8751

Current Inspector: Cindy Horne (804) 297-4469

Inspection Date: April 15, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Provided consultation on the following: 8VAC20-780-240A The 10 hour Preservice training is required within 90 days of employee start date. 8VAC20-780-420 E3 A parent update to each child?s record is required annually.

Comments:

An unannounced monitoring inspection was conducted on 04/15/2024 from 9:45am to 1:05pm with the management. There were 99 children ages 3 years old to age 5 years old supervised by 15 staff. The physical plant, outdoor playground area, programming, attendance, menus, 5 staff records, 5 children?s records, 1 medication with corresponding authorization records, 1 allergy care plans, emergency drills, 7 injury reports, emergency supplies, and policies were reviewed. Children were observed participating in snack, circle time, reading and outside play. Handwashing procedures were also observed. There was an adequate number of staff present with current certification in CPR and First Aid and Daily Health Observation (DHO) training. Areas of non-compliance are identified in the Violation Notice. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy of each page to me via email by 5pm on 4/25/24. Please email me at angela.dudek@doe.virginia.gov with any questions.

Violations:

Standard #:	22.1-289.035-B-2
Description:	Based on review of 5 staff records, the provider did not obtain documentation of the results of a national fingerprint background check prior to date of hire. Evidence: The record for Staff #1 (Date of Hire 11/7/22) and Staff #2 (Date of Hire 8/15/22), did not contain documentation of a fingerprint background check completed prior to their date of hire. The fingerprint background check for Staff #1 was dated 11/14/22 and the fingerprint background check for Staff #2 was dated 9/2/22.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-80-A
Description:	Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs. Evidence: During inspection in the Full Time Threes classroom, there were 17 children present, but the written record reflected there were 16 children present.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-J-3
Description:	Based on review of 5 staff records and staff interview, the center did not have staff on duty who have satisfactorily completed a training program for the purpose of administration of emergency medication. Evidence: There were no staff on site that were certified to administer emergency medications while a child with an emergency medication was present at the center.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-280-B
Description:	Based on observation, the center did not ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1)During inspection in the boys and girls hall bathrooms, the adult restroom stalls were unlocked and had a disinfectant spray stored on the back of the toilets. 2)During inspection in the hall closet next to the hall bathrooms, the door was unlocked and containers of disinfectant were stored on shelves.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-330-B
Description:	Based on observation and inspection of the playground, the Center did not to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone. Evidence: 1) The main playground has a swing set that is 89 inches in height. At 154 inches from the back of the swing beam, the resilient surfacing stops and there is a wooden support beam for the playground surround. Resilient surfacing is required to extend to twice the height of the swing set on the front and back so 6 inches of resilient surfacing would need to extend to 178 inches from the swing beam. 2)The Main playground has a double slide facing the main building that is 47 inches in height with pea gravel at 1 inch in depth in front of the right slide instead of the required 6 inches. 3)The playground by the small building has a dinosaur climber that is 24 inches in height that is 47 inches from the wall to the building. Resilient surfacing is required to extend for 6 feet on all sides from any climbing apparatus. 4) The playground by the small building has a web climber that is 37 inches in height with pea gravel at 1 inch in depth under the climber instead of the required 6 inches.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, the center did not ensure that food brought from home was clearly dated and labeled in a way that identifies the owner. Evidence: In the Monday-Friday Full Day Four year old classroom, Child #1 did not have a date on their food from home.
Plan of Correction:	Not available online. Contact Inspector for more information.