VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Piedmont Child Care Center
9121 John Mosby Highway
Upperville, VA 20184
(540) 592-3908

Current Inspector: Angela Dudek (804) 629-8167

Inspection Date: May 16, 2024

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 32.1 Report by person other than physician 63.2 Child Abuse & Neglect

Technical Assistance:

Provided consultation on the following: 8VAC20-780-130E Immunization records should be updated every 6 months for children up to age 2 years old.

Comments:

An unannounced monitoring/renewal inspection was conducted on 05/16/2024 from 9:00am to 11:30pm with the Director. There were 47 children ages 8 months to age 5 years old supervised by 10 staff. The physical plant, outdoor playground area, programming, attendance, menus, 5 staff records, 5 children?s records, 2 medications with corresponding authorization records, emergency drills, 10 injury reports, emergency supplies, and policies were reviewed. Children were observed participating in dramatic play, building activities, circle time, dancing, singing and outside play. Handwashing procedures were also observed. There was an adequate number of staff present with current certification in Medication Administration Training (MAT), CPR and First Aid, and Daily Health Observation (DHO) training. Areas of non-compliance are identified in the Violation Notice. Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy of each page to me via email by 5pm on 5/23/24. Please email me at angela.dudek@doe.virginia.gov with any questions.

Violations:

Standard #:	8VAC20-770-60-B
Description:	Based on review of 5 staff records, the center did not obtain documentation of a completed sworn disclosure statement for each staff prior to date of hire. Evidence: The record for Staff #1 (date of hire 11/6/23) did not contain documentation of a completed sworn disclosure statement prior to the date of hire. The sworn disclosure statement on file was dated 11/7/23.
Plan of Correction:	Check papers for correct dates upon completion. Make sure we have it before hire.
Standard #:	8VAC20-780-80-A
Description:	(Repeat Violation) Based on review of the written attendance record and interview with staff, the center did not ensure they maintained a written record of daily attendance for each group of children documenting the arrival and departure of each child in care as it occurs. Evidence: 1)During inspection in the Infant classroom (ages 8-13 months), there were 5 children present, but the written record reflected there were 2 children present. 2)During inspection of the Yellow room group (ages 2-3 yrs old) there were 10 children present, but the written record reflected there were 11 children present.
Plan of Correction:	Re-train staff on attendance records.
Standard #:	8VAC20-780-330-B
Description:	Based on observation and inspection of the playground, the licensee did not to ensure that the required resilient surfacing surrounding playground equipment with moving parts or climbing apparatus created a sufficient fall zone. Evidence: The far back playground has a climbing structure with slide that is 56 inches in height. In front of the slide at 62 inches from the end of the slide, the resilient surfacing stops at a hard plastic support for the playground surround. Resilient surfacing is required to extend to 6 feet of resilient surfacing beyond the end of the slide.
Plan of Correction:	That equipment will be closed until surfacing is fixed.
Standard #:	8VAC20-780-500-B
Description:	(Repeat Violation) Based on observation the center did not ensure that the diapering surface was cleaned and sanitized after each use. Evidence: 1)In the Infant classroom, a staff member stated they are not sanitizing the diaper area and are only using soap and water to clean the diapering surface. To properly sanitize the diapering surface once cleaned, the sanitizer should be sprayed on the surface and the solution allowed to dry for at least 2 minutes. 2)In the Green room (ages 16 months- 2 yrs old) there was debris on the diapering surface indicating the surface was not clean.
Plan of Correction:	Re-train staff on procedures-provide both soap/water bottles and sanitizer bottles for all rooms.
Standard #:	8VAC20-780-520-C
Description:	(Repeat Violation) Based on observation, the center did not ensure that diaper cream was kept inaccessible to children. Evidence: In the Yellow Room bathroom (ages 2-3 yrs old), there were 2 diaper creams stored in low unlocked drawers where children have access.
Plan of Correction:	Diaper creams are moved to locked cabinet.
Standard #:	8VAC20-780-550-D
Description:	(Repeat Violation) Based on review of documentation, the center did not ensure they implement a monthly practice evacuation drill. Evidence: There was no documentation of evacuation drills for March 2024 and April 2024.
Plan of Correction:	Add drills to calendar. Make up missed drills.
Standard #:	8VAC20-780-560-G
Description:	Based on observation, the center did not ensure that food brought from home was clearly dated and labeled in a way that identifies the owner. Evidence: 1)In the Infant classroom, there were 2 items for children that were brought from home that were stored in the refrigerator and not dated. 2)In the Infant classroom, there were 4 containers of food for children that were brought from home that were stored in a cabinet and not dated.
Plan of Correction:	Remind teachers to label all food from home.