VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Northern Virginia Family Service, Inc.
10455 White Granite Drive
Suite 100
Oakton, VA 22124
(571) 748-2500

Current Inspector: Kevin Lassiter (804) 241-2093

Inspection Date: July 23, 2021 and Aug. 3, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

A renewal inspection was initiated on 7/23/2021 when this licensing specialist sent a hybrid form to the Director of Child Placement Services. The hybrid inspection form included a list of items required to complete the inspection. The inspection was concluded on 8/03/2021. The agency reports 15 children in care. The inspector reviewed documents from 3 provider home records, 2 children's records, and 8 personnel records submitted by the agency. Background checks for 4 corporate officers and 1 agent empowered to act on behalf of the corporation were reviewed in compliance with regulations regarding license renewals. An exit interview was conducted on 8/03/2020 with the Program Manager. Information gathered during the inspection determined non-compliances with applicable standards or law, and violations were documented on the violation notice issued to the agency. Upon receipt of the violation notice, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which non-compliance will be corrected. The licensee has ten (10) calendar days from receipt of the inspection documentation to complete the section entitled "Plan of Correction", sign each page of the Plan of Correction and return it to the Licensing Office. The licensee retains a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the VDSS web site within five (5) days, regardless of whether or not the Plan of Correction has been completed.

Violations:

Standard #:	22VAC40-191-40-D-1-a
Description:	Violation: Based on a review of the required attachments for the renewal application and an interview with an agency representative (AR-1), the agency failed to obtain a search of the central registry for a corporate officer (CO-3) before the end of 30 days after the corporate officer's appointment. Evidence: 1) CO-3 was appointed more than 30 days ago. 2) No central registry search results for CO-3 were sent for review when required attachments to the renewal application were requested by the licensing specialist. on 7/23/21. 3) In an exit interview on 8/03/21 with AR-1, this licensing specialist noted that the central registry search for CO-3 was not sent along with the other requested documents. AR-1 acknowledged that it was an oversight that the central registry search had not been completed.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-40-D-1-c
Description:	Based on a review of the central registry searches submitted for an employee (P-8) and an agent (A-1), and an interview with an agency representative (AR-1), the agency failed to obtain central registry searches for an employee and an agent before three years since the dates of the most recent central registry findings. Evidence: 1) The central registry search submitted for P-8 was dated more than three (3) years ago. 2) The central registry search submitted for A-1 was dated more than three (3) years ago. 3) In an exit interview on 8/03/21, AR-1 acknowledged that the central registry searches that were submitted were outdated.
Plan of Correction:	Not available online. Contact Inspector for more information.