VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Skill Builders
1320 Francis Street
Norfolk, VA 23523
(757) 233-2896

Current Inspector: Sherry Woodard (757) 987-0839

Inspection Date: Dec. 21, 2021 and Jan. 11, 2022

Complaint Related: No

Areas Reviewed:

22VAC40-131 Personnel 22VAC40-131 Additional Requirements for Specific Programs 22VAC40-191 Background Checks for Child Welfare Agencies

Technical Assistance:

Discussed the elements of the written agreement for participation in the arrangement with the youth, guardian, and as appropriate, the family as noted in the ?Standards for Licensed Child Placing Agencies?- 22VAC40-131-440.E.

Comments:

An unannounced monitoring inspection was completed by the Licensing Specialist on 12/21/21 from 12:13 p.m. to 6:49 p.m. and 12/22/21 from 10:42 a.m. to 6:56 p.m. The current census is three (3) residents. The following is a listing of the activities for this inspection: One youth record was reviewed. Three current staff records were reviewed. On 12/21/21 and 12/22/21, the Executive Director and the Senior Case Manager were available and accessible during the inspection. On 12/22/21, these staff members were interviewed in order to seek clarification about several elements. Preliminary findings were also discussed on the same date. The Acknowledgment of Inspection form was signed and left at the agency on both dates. Upon receipt of this violation notice, a plan of correction is requested for the violations. The Plan of Correction should include, as appropriate: - steps to correct noncompliance of a regulation, - measures to prevent reoccurrence of noncompliance, - person(s) responsible for implementing each step and/or monitoring any preventive measure(s), and - the date by which the noncompliance will be corrected. Be advised that the Violation Notice, including the Plan of Correction and this Summary page will be posted on the VDSS web page and available for review by the general public. Do not write any names or other confidential information into your plan of correction. The licensee should retain a copy of this document to be posted at the facility. The results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services? website within 5 business days.

Violations:

Standard #:	22VAC40-131-440-L
Description:	Violation: Based on interviews with staff and review of foster youth?s, FY1?s, record the agency failed to comply with maintaining a written report of each 90-day review. Findings: 1) Upon review of FY1?s record, the initial 90 day review period covering February 2021 - May 2021 was in the record. 2) The following 90 day review reports were missing from the record for the following review periods: June 2021 - August 2021 and September 2021 ? November 2021. 3) S1 and S3 were interviewed about the missing reports. Both acknowledged they were not in the record. S3 stated the missing reports were not filed by the Case Manager.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-40-D-1-c
Description:	Violation: Based upon an interview with staff and review of staff?s, S3?s, personnel record, the agency failed to comply with the requirements for background checks before three years since the date of the last sworn statement. Findings: 1) Upon review of S3?s personnel file, there was not a current sworn statement. The record contained two sworn statements. One sworn statement completed in 2013 and another completed in 2016. 2) S1 was interviewed about S3?s sworn statement. a. S1 was not able to provide a background check conducted before three years since the date of the last sworn statement completed in 2016. b. S1 acknowledged a current sworn statement was not in S3?s personnel record.
Plan of Correction:	Not available online. Contact Inspector for more information.