VIRGINIA DEPARTMENT OF SOCIAL SERVICES

DePaul Community Resources, Inc.
1020 Carrington Place, Suite 100
Charlottesville, VA 22901
(434) 977-9847

Current Inspector: Dawn Espelage (540) 759-8852

Inspection Date: May 27, 2021 and May 28, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. An announced monitoring inspection was initiated on 5/27/2021 and concluded on 5/28/2021. The Director of Foster Care and Independent Living responded to the notification of inspection, provided records for review, and remained available during the inspection. The licensee reported 4 children and youth in placement and 9 approved provider homes. During this inspection one (1) foster child, one (1) foster home, and four (4) personnel records were reviewed. The Director of Foster Care and Independent Living, Regional Manager, Foster Care Supervisor, and Foster Care Caseworker participated in the exit interview on 5/28/2021. There was one citation for a violation of the Standards for Child-Placing Agencies. Upon receipt of the Violation Notice, the licensee should develop a plan of correction to include the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of Correction", sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public web site within five business days, regardless of whether or not the Plan of Correction is completed.

Violations:

Standard #:	22VAC40-191-40-C-1-b
Description:	Violation: Based on record review for personnel 4 (P4), the agency failed to conduct all required background checks within 30 day of hire. Findings: 1) P4 was hired 10/20/2020. 2) P4 signed the Virginia Central Registry Release of Information form (CPS form) on 10/20/2020 as evidenced by the notarization date. 3) A note in the personnel file, signed by P5, documented an internal audit of personnel files occurred on 2/4/2021 and P4?s record was reviewed. 4) During the internal audit, it was determined that the CPS form for P4 had not been sent and results had not been received. 5) The CPS form for P4 was mailed on 2/4/2021. 6) CPS results for P4 were received on 2/23/2021, 126 days following the date of P4?s employment. 7) The findings were discussed during the exit interview.
Plan of Correction:	Violation reviewed with HR department and processes for completion of background checks will be re-evaluated for improvements to ensure background checks are completed in a timely manner.