VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Siena Adoption Services
2324 N. Early Street
Alexandria, VA 22302
(703) 477-0411

Current Inspector: Dawn Espelage (540) 759-8852

Inspection Date: Aug. 6, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

A renewal inspection was initiated on 08/05/2021 when this licensing specialist sent a hybrid form to an agency representative (AR-1). The hybrid inspection form included a list of items required to complete the inspection. The inspection was concluded on 8/09/2021. The agency reports 5 families approved and waiting for placement. The inspector reviewed documents from 3 provider home records and 3 personnel records submitted by the agency. Background checks for 3 corporate officers were reviewed in compliance with regulations regarding license renewals. An exit interview was conducted on 8/09/2020 with an agency representative (AR-2). Information gathered during the inspection determined non-compliances with applicable standards or law, and violations were documented on the violation notice issued to the agency. Upon receipt of the violation notice, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which non-compliance will be corrected. The licensee has ten (10) calendar days from receipt of the inspection documentation to complete the section entitled "Plan of Correction", sign each page of the Plan of Correction and return it to the Licensing Office. The licensee retains a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the VDSS web site within five (5) days, regardless of whether or not the Plan of Correction has been completed.

Violations:

Standard #:	22VAC40-131-230-B
Description:	Based on a review of three adoptive home records (AH-1, AH-2, and AH-3), and an interview with an agency representative (AR-2), the agency failed to monitor the provider homes at least one time every 90 days by visiting the approved providers in their homes or by making direct telephone contact with the approved providers. Evidence: 1) Following their approval, the direct phone contacts between the agency and AH-1, AH-2, and AH-3 were dated more than 90 days apart. 2) In an exit interview on 08/09/21, AR-2 acknowledged that the direct phone contacts with AH-1, AH-2, and AH-3 were dated more than 90 days apart following their approval dates.
Plan of Correction:	Not available online. Contact Inspector for more information.