VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Youth for Tomorrow New Life Center, Inc.
11835 Hazel Circle
Bristow, VA 20136
(703) 368-7995

Current Inspector: Kevin Lassiter (804) 241-2093

Inspection Date: July 17, 2019 and July 25, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PERSONNEL 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

An unannounced, mandated, renewal inspection was completed on 7/17/2019 from 10:00 am to 4:30 pm and on 7/25/2019 from 1:00 pm to 4:00 pm at Youth For Tomorrow New Life Center (YFT) located at 6800 Backlick Road, Suite 300 Springfield, Virginia 20176. The agency is currently serving 15 children. YFT provides foster care, treatment foster care, and short term foster care services. On this date, two foster children's records were reviewed, three foster home records were reviewed, and nine personnel records were reviewed. The Director of Foster Care, the Quality Assurance Manager, the Director of Quality Assurance, the Human Resource Director, the Lead Case Manager, and the Foster Parent Coordinator were available for the inspection. Exit interviews were conducted on both dates. The Director of Foster Care, the Quality Assurance Manager, the Director of Quality Assurance and the Human Resource Director were available for the exit interview on 7/17/19. The Director of Foster Care and the Director of Quality Assurance were available for the exit interview on 7/25/19. There were seven citations for violations of the Standards for Child-Placing Agencies. Of those, six were key health and safety standards. Upon receipt of the violation notice, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which non-compliance will be corrected. The licensee has ten (10) calendar days from receipt of the inspection documentation to complete the section entitled "Plan of Correction", sign each page of the Plan of Correction and return it to the Licensing Office. The licensee retains a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the VDSS web site within five (5) days, regardless of whether or not the Plan of Correction has been completed.

Violations:

Standard #:	22VAC40-131-150-B
Description:	Violation: Based on a review of the personnel records (P-1, P-3, and P-9) and an interview with agency representatives, the agency failed to provide an initial orientation for P-1, P-3, and P-9 within 30 days of the date of their employment that included information required by 22VAC40-131-150.B.1, B.2, and B.4. Evidence: 1) Agency representatives were not able to verify that P-1, P-3, and P-9 received an initial orientation prior to assuming the responsibilities of their positions. 2) P-1, P-3, and P-9 reported in interviews that they received the training. 3) S-2 reviewed the files and was unable to find documentation in the personnel files to verify that the orientations had been provided.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-150-D
Description:	Violation: Based on a review of the personnel record (P-8) and an interview with agency representatives, the agency failed to ensure that P-8 received annual training as required. Evidence: 1) The most recent training provided to P-8 was dated 6/1/2018. 2) S-2 reviewed the file and was unable to verify that P-8 received annual training based on the documentation maintained in the personnel file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-160-B
Description:	Violation: Based on a review of the personnel records and an interview with agency representatives, the agency failed to maintain required paperwork in the personnel files of P-1, P-2, P-3, P-4, and P-7 as required. Evidence: 1) The personnel record of P-1 did not contain a job description as required. 2) The personnel records of P-2, P-4, and P-7 did not contain annual personnel evaluations. The most recent personnel evaluation for P-2 was dated 1/2014-1/2015. The most recent personnel evaluation for P-4 was dated 1/30/17-1/30/18. 3) The personnel record of P-3 did not contain references. 4) S-2 reviewed the files and was unable to find the required documentation.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-250-O
Description:	Violation: Based on a review of the foster children's records (FC-1 and FC-2) and interviews with agency representatives, the agency failed to place a written assessment in the child's file within 30 days of placement containing required elements. Evidence: 1) The "initial intake assessment" and the "UAC assessment" completed for FC-1 do not document: 250.G.2. A list of services requested by the placing agency, parent, or other individual having legal custody of the child; 250.G.3.b. Behavior in the home or other previous living situation; 250.G.3.d. Day care or nursery school, as appropriate; 250.G.3.e. Adjustment to school, day care, or nursery school; 250.G.3.h. Strengths, skills, interests, and talents; 250.G.3.i. Permanency planning goal including the date of planned achievement; and 250.G.3.j. Emergency contact supports including the names, addresses, and telephone numbers for designated emergency contacts, parents, if appropriate, or other person having legal custody of the child, and the agency placing the child with the licensee; 250.G.5. The dates and names of persons involved in making preplacement visits; 250.G.6. The dates and names of persons involved in staffing the child's case; 250.G.7. The reason the child was accepted for placement. 2) S-1 and S-3 reviewed the initial intake assessment and the UAC assessment and were unable to provide the information listed above. 3) The intake assessment for FC-2 did not document: 250.G.4 A list of the strengths and needs of the child's birth family; 250.G.6 The dates and names of persons involved in staffing the child's case. 4) S-1 reviewed the child's intake assessment and was unable to provide the information listed above.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-370-Q
Description:	Violation: Based on a review of the record and interviews with agency representatives, the agency failed to keep narrative case notes current within 30 days in the child's file (FC-2). Evidence: 1) There were no contact notes for June 2019 in the file of FC-2. 2) S-1 reviewed the file and was unable to provide the June contact notes. The caseworker reportedly completed the case notes on another laptop as she also works at the residential facility. As a result, the contact notes could not be printed and placed in the file on the date of the inspection.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-40-D-1-b
Description:	Violation: Based on a review of the personnel records (P-1, P-3, and P-5) and an interview with agency representatives, the agency failed to obtain background checks on personnel within 30 days of the date of their employment as required. Evidence: 1) There was no documentation of a criminal history record check in the personnel record of P-1 and P-3. 2) There were no signed sworn disclosure statements in the personnel records of P-3 and P-5. 3) S-2 reviewed the files and was unable to provide the background checks.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-40-D-1-c
Description:	Violation: Based on a review of the personnel record (P-2) and an interview with agency representatives, the agency failed to obtain a sworn disclosure statement for P-2 before three years since the date of the last sworn statement. Evidence: 1) The most recent sworn disclosure statement for P-2 in the personnel record was dated 8/19/2013. 2) S-2 reviewed the personnel file and was unable to provide a current sworn statement.
Plan of Correction:	Not available online. Contact Inspector for more information.