VIRGINIA DEPARTMENT OF SOCIAL SERVICES

People Places, Inc.
3201 Peoples Drive
Harrisonburg, VA 22801
(540) 885-8841

Current Inspector: Kevin Lassiter (804) 241-2093

Inspection Date: April 15, 2021 , April 16, 2021 , April 19, 2021 and April 20, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 63.2 General Provisions. 63.2 Licensure and Registration Procedures 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. An announced renewal inspection was initiated on 4/15/2021 and concluded with an exit interview on 4/20/2021. The Executive Director was contacted by email to initiate the inspection. The agency reported 18 children in placement and 41 approved provider homes. The inspector reviewed two (2) child/youth records and five (5) provider home records. Background checks for five (5) additional provider homes and all board officers and agents were reviewed. The executive Director responded to the notice of inspection and remained available during the inspection. The Executive Director, Teaching Parent Coordinator Supervisor, Program Supervisor, and Admissions Coordinator participated in the exit interview. Information gathered during the inspection determined non-compliance(s) with applicable standards. Two (2)s citations for violations of the Standards for Licensed Child Placing Agencies were issued. See the violation notice on the Department?s public web site for violations of the Standards. Upon receipt of the Violation Notice, the licensee should develop a plan of correction to include the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of Correction", sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public web site within five business days, regardless of whether or not the Plan of Correction is completed.

Violations:

Standard #:	22VAC40-131-350-B-10
Description:	Violation: Based on review of the record for Foster Child 1 (FC1), the agency failed to document all required elements in a written progress review summary report. Findings: 1) The case record for FC1 contained a written summary report of a progress review for the child?s fourth quarter in placement. 2) The written summary report included the following documentation: ?Child?s assessment of his/her progress and his/her description of services needed, where appropriate. [Child] reports he would like to work on improving at football, and in school, over the next year.? 3) The written summary report did not include other information documenting the child?s assessment of his progress or description of services needed. 4) The findings were discussed during the exit interview. Staff acknowledged the findings.
Plan of Correction:	Director has discussed issue with all Program Supervisors who will review with Direct Care workers. Report will also be changed to more clearly reflect that this should be the child?s assessment of progress so far, and if child is unable or unwilling to comment, that should also be more accurately reflected.
Standard #:	22VAC40-191-40-D-3-d
Description:	Violation: Based on review of background check results for board officer 2 (B2), the licensee failed to have required background checks before three years since the dates of the last criminal history record check report. Findings: 1. B2 began serving as a board officer on the board of directors 5/12/2017. 2. Criminal history record check reports for B2 are dated 4/14/2017 and 4/20/2020. 3. The criminal history record check was not conducted before three years since the date of the last criminal history record check. 4. The findings were discussed during the exit interview. S1 acknowledged the findings.
Plan of Correction:	Executive Director has discussed with personnel responsible for obtaining background checks the need to start earlier, and involve the Executive Director immediately if the proper paperwork is not returned in a timely manner. This particular board member's file has been flagged for special attention, as he does not return paperwork in a timely manner.