VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Children's Services of Virginia, Inc.
150 Olde Greenwich Drive
Suite 203
Fredericksburg, VA 22408
(540) 898-6840

Current Inspector: Jamie Morgan (276) 525-5656

Inspection Date: June 9, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PROVIDER HOMES

Technical Assistance:

During the exit interview, discussion occurred regarding 22VAC40-131-290.L.1 and answers provided by health care providers on the required health examination reports. The agency should assure written comments by examiners clearly address the applicant's or caretaker's mental and physical condition in relation to his ability to take care of a child and follow up on any responses of N/A.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol necessary due to a state of emergency health pandemic declared by the Governor of Virginia. An announced renewal inspection was conducted on 6/9/2020. The Program Manager was contacted by telephone to initiate the inspection. The agency reported 13 children in placement and 27 approved provider homes. No new staff were hired since the last inspection. The inspector emailed the Program Manager the list of cases for review and items required to complete the inspection. The inspector reviewed two (2) child records, four (4) provider home records, two (2) staff records, and background checks for Board Officers submitted by the agency. Information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the agency.

Violations:

Standard #:	22VAC40-131-200-C
Description:	Violation Based on record review for Foster Home 4 (FH4), the agency failed to recommend approval based on careful assessment of the requirements for providers. Findings The record for FH4 contained a financial statement completed by the applicants documenting that income exceeded expenses. The record included paystubs that documented income was less than the amount reported on the financial statement. Income documented by paystubs was not sufficient to meet the expenses reported on the financial statement. The record did not document careful assessment of the information prior to recommending approval of the home. The findings were discussed with Staff1 (S1) during the exit interview. S1 acknowledged the finding.
Plan of Correction:	Executive Director will educate and insure that TFC workers consider all information received by applicants prior to making a decision on recommending approval of the home. Home addendum completed 6/11/2020 for FH addressing financial statement and pay stubs.