VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Imagine Fostering, Inc.
225 Boone Trail Road
Suite 110
Duffield, VA 24244
(276) 431-3500

Current Inspector: Jamie Morgan (276) 525-5656

Inspection Date: April 5, 2022

Complaint Related: No

Areas Reviewed:

22VAC40-131 ORGANIZATION AND ADMINISTRATION 22VAC40-131 PROVIDER HOMES 22VAC40-131 CHILDREN'S SERVICES 22VAC40-131 ADDITIONAL REQUIREMENTS FOR SPECIFIC PROGRAMS 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks for Child Welfare Agencies

Comments:

An unannounced renewal inspection was conducted on 4/5/2022 from 11:35 a.m. to 5:30 p.m. The Executive Director, Recruiter/Trainer, and a Case Manager participated in the entrance conference and remained available during the inspection. The facility reported a census of 24 approved foster homes and 13 foster children in placement. The inspector reviewed three (3) foster child and two (2) foster home records. Background checks for board officers were reviewed. The office setting, caseloads, and capacity were inspected. A preliminary findings review was conducted with the Executive Director, two Case Managers, and Recruiter/Trainer on the date of inspection, where findings were reviewed and an opportunity was given for questions, as well as for providing any information or documentation which was not available during the inspection. An exit interview was conducted by phone call with the Executive Director on 4/6/2022 at 12:45 p.m. The information gathered during the inspection determined non-compliance(s) with applicable standards or law, and violations were documented on the violation notice issued to the facility. Upon receipt of the Violation Notice, the licensee is encouraged develop a plan of correction to include the steps to correct non-compliance with the standard(s); measures to prevent re-occurrence of non-compliance; person(s) responsible for implementation and monitoring of preventative measure(s); and date by which noncompliance will be corrected. The licensee has five business days from receipt of the inspection documents to complete the section entitled "Plan of Correction", sign each page of the inspection documents and return to the Licensing Office. The licensee should retain a copy to be posted at the facility. Results of the inspection are subject to public disclosure and will be posted on the Virginia Department of Social Services public web site within five business days, regardless of whether or not a Plan of Correction is completed

Violations:

Standard #:	22VAC40-131-250-O
Description:	Violation: Based on record review and interviews, the agency failed to place in the files of Foster Child 1 and 2 (FC1 and FC2) written assessments containing all required elements specified in 22VAC40-131-250.G Findings: 1) The Licensing Inspector did not locate written assessments as required by 22VAC40-131-250.O in the records for FC1 and FC2. 2) The inspection was conducted 56 days following the date FC1 was placed. 3) The inspection was conducted 52 days following the date FC2 was placed. 4) The findings were discussed during the preliminary findings review. 5) Staff 1 and 4 (S1 and S4) were interviewed. 6) S1 and S4 indicated the written assessments had not been prepared and acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-260-A
Description:	Violation: Based on record review and interviews, the agency failed to complete Social Histories for Foster Child 1 and 2 (FC1 and FC2) within 45 days of placement. Findings: 1) The Licensing Inspector did not locate Social Histories in the records for FC1 and FC2. 2) The inspection was conducted 56 days following the date FC1 was placed. 3) The inspection was conducted 52 days following the date FC2 was placed. 4) The findings were discussed during the preliminary findings review. 5) Staff 1 and 4 (S1 and S4) were interviewed. 6) S1 and S4 indicated the written assessments had not been prepared and acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-340-B-1
Description:	Based on record review and interview, the agency failed to develop and implement individualized, measurable objectives and strategies within 14 days of the placements for Foster Child 1 and 2 (FC1 and FC2). Findings: 1) The Licensing Inspector did not locate individualized measurable objectives and strategies in the records for FC1 and FC2. 2) The inspection was conducted 56 days following the date FC1 was placed. 3) The inspection was conducted 52 days following the date FC2 was placed. 4) The findings were discussed during the preliminary findings review. 5) Staff 1 and 4 (S1 and S4) were interviewed. 6) S1 and S4 indicated the written assessments had not been prepared and acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-340-B-2
Description:	Violation: Based on record review and interviews, the agency failed to develop and implement individualized service and treatment plans within 45 days of the placements for Foster Child 1 and 2 (FC1 and FC2). Findings: 1) The Licensing Inspector did not locate individualized service and treatment plans in the records for FC1 and FC2. 2) The inspection was conducted 56 days following the date FC1 was placed. 3) The inspection was conducted 52 days following the date FC2 was placed. 4) The findings were discussed during the preliminary findings review. 5) Staff 1 and 4 (S1 and S4) were interviewed. 6) S1 and S4 indicated the written assessments had not been prepared and acknowledged the findings.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-131-350-B-1
Description:	Violation: 350-B.1 Based on record review and interview, the licensee failed to document a required element in the written summary report of progress for Foster Child 3 (FC3). Findings: 1) A written summary report of progress for FC3 covering the period of 10/28/2021 to 1/26/2022 did not address the child?s progress toward two of the three goals and objectives in the service plan. 2) The findings were reviewed during the preliminary findings review. 3) Staff 2 (S2) was interviewed and provided information about the child?s progress towards all goals listed in the service plan. S2 stated the information was discussed during a team meeting and included in a draft document. 4) S2 acknowledged the information was not documented in the written summary report as required.
Plan of Correction:	Not available online. Contact Inspector for more information.